Record Release Policy

Radiology Imaging Associates seeks to balance the requirements of protecting patient records and maintaining confidentiality with the need to provide quick access to records for patients and their designated health care providers.

It is the policy of Radiology Imaging Associates to faithfully protect the confidentiality of our patients' records in compliance with State and Federal regulations, most notably the Health Insurance Portability and Accountability Act (H.I.P.A.A.). Protected Health Information, as defined by H.I.P.A.A., shall not be disclosed for purposes other than for treatment, payment and/or healthcare operations without patient authorization, or as allowed by law.  R.I.A.'s Notice of Privacy Practices is provided for your review.

Radiology films and reports (and billing information) are part of a patient's confidential medical record. In general, R.I.A. requires that patient's provide us with authorization to release protected health information where not already allowed by law. We ask that patients provide us with a list of individuals that may be involved in their circle of care at the time of their visit, or contact us to arrange release of confidential information to others as needed.

Patients have the right to sign out films to provide to their physicians. However, films (or any media on which we record information) are the property of the imaging center, not the patient. We are required by law to maintain them for a specified period, after which they become a recyclable resource. R.I.A. offices require 24 hours advance notice to prepare films for sign-out by the patient.

Patients also have the right to know the results of their exams. However, we follow standard medical practices, and in most cases, let referring physicians provide the patient with results. It is the referring physician who is able to present the information as it relates to the patient's complete medical picture (physical examination and other testing). In any case, only a physician may comment on exam results.

When the patient is a minor, except emancipated minor, R.I.A. requires that the parent or legal guardian sign the record release form.